Privacy policy

Privacy policy for the invitario.com website

Please note that this privacy policy only applies to this website, which we use to provide information about our Invitario product and topics relating to the event industry.

This privacy policy does not apply to the use of the administration interface of Invitario and also not for participants who visit an event website of an event created via Invitario. Invitario does not set any cookies on event websites created by our clients, nor does it collect or analyze participant behavior in any way.

In order to optimize the content of this website for you, we collect and analyze anonymous data . Below you can find out what information we store and how we handle it.

Privacy policy of Invitario GmbH
for the website invitario.com

1. General

The website Invitario.com is operated by Invitario GmbH, Lerchenfelder Straße 74/1/6, 1080 Vienna, Austria, as the service provider (hereinafter referred to as “the platform”).

The protection and security of your personal data are of great importance to us. The platform stores and processes data exclusively in accordance with the General Data Protection Regulation (GDPR). As a user, you consent to the data processing as described in this statement.

The platform does not automatically collect any directly identifiable personal data.

2. Consent to Data Processing

If the user voluntarily enters data on the platform, the following applies: The user consents to the processing and storage of their personal data, including title, first and last name, company, position, email address, phone number, and information about the events they have conducted, by Invitario GmbH for the following purposes: responding to inquiries, sending invitations to events and webinars, delivering the Invitario newsletter, and sending promotional material about the products and services of Invitario GmbH. This consent can be revoked at any time by mail to Invitario GmbH, Lerchenfelder Straße 74/1/6, 1080 Vienna, or by email to datenschutz@invitario.com.

3. Stored Data

Invitario GmbH stores and processes the following personal data within the legal framework when you visit our websites:

Server logs: The IP address of the requesting computer, along with the date, time, request, the file being requested (name and URL), the amount of data transferred to you, a message indicating whether the request was successful, identification data of the browser and operating system used, as well as the website from which the access occurred (if the access was via a link). The server logs are stored to check system security, administrate the websites technically, and optimize the services offered. These data will be forwarded to law enforcement authorities in the event of a hacking attack. No further sharing with third parties will occur.

Cookies: Cookies are small text files that the platform stores on your computer to recognize it upon subsequent visits. The information contained in the cookies is used to determine whether you are logged in, what data you have already entered, and to gather information about the use of the websites. Most web browsers automatically accept cookies. You can prevent this by changing your browser settings. You can remove cookies stored on your PC at any time by deleting temporary internet files.

Specifically, the following cookies are stored beyond the respective session:

PHPSESSID: This cookie is used to track whether a user has already participated in contests or sweepstakes and is stored for a duration of 365 days.

Google: This website uses Universal Analytics and Google Remarketing, web analytics services provided by Google Inc. (“Google”). Universal Analytics uses so-called “cookies” that enable the analysis of website usage. The information generated by the cookie about your use of this website is generally transmitted to and stored on a server of Google in the USA.

Google Analytics, _utma: With this cookie, we can count how many users visit our websites. It is typically placed during your first visit to our website. If you delete it (e.g., by clearing all cookies through your browser settings), a new one will be placed during your next visit.

Google Analytics, _utmb: This cookie is used to count so-called user sessions, meaning each visit to our website (but not every click on a new page or another area within the website). This cookie becomes invalid after 30 minutes of inactivity. If you access our website again after this period has expired, a new cookie will be set.

Google Analytics, _utmc: This cookie is used to count and document the end of user sessions—that is, a visit to our website during which you may access multiple pages or areas of our website. This cookie becomes invalid after 30 minutes of inactivity. If you access our website again after this period has expired, a new cookie will be set.

Google Analytics, _utmv: This cookie is used for segmenting user groups on the website. For example, this allows for distinguishing between registered and non-registered users and analyzing their behavior separately.

Google Analytics, _utmz: This cookie tracks how visitors arrive at a page, such as through an advertisement or a specific search engine. We use this information to measure the effectiveness of our online advertising and to investigate how we can improve navigation within our website. In the case of IP anonymization being activated, as it is on this website, your IP address will be truncated by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area before being sent. This ensures that the IP address can no longer be clearly attributed. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and then shortened.

On behalf of the operator of this website, Google will use this information to evaluate your use of the website, compile reports on website activity, and provide additional services related to website and internet usage to the website operator.

The IP address transmitted by your browser as part of Universal Analytics will not be merged with other data from Google. You can prevent the storage of cookies by adjusting the settings of your browser software; however, please note that in this case, you may not be able to fully use all features of this website. Since user data is not only collected through cookies, deleting them does not fully prevent data collection via the Measurement Protocol. You can further prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) by Google, as well as the processing of this data by Google, by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de. Further information on terms of use and privacy can be found at: http://www.google.com/analytics/terms/de.html

Hotjar: Invitario uses Hotjar from Hotjar Limited (Level 2, St Julian’s Business Centre, 3, Elia Zammit Street, St Julian’s STJ 1000, Malta) to statistically analyze visitor data. Hotjar is a service that analyzes user behavior and feedback on websites through a combination of analytics and feedback tools. Websites that use Hotjar have integrated a tracking code on their pages, which transmits data to our servers located in Ireland (EU). This tracking code contacts Hotjar’s servers and sends a script to the computer or device you are using to access the Hotjar-based website. The script collects certain data regarding the user’s interaction with the respective website. These data are then sent to Hotjar’s servers for processing. More details about the privacy policy and the types of data collected by Hotjar can be found at https://www.hotjar.com/legal/policies/privacy.

If you do not want Hotjar to collect your data, you can activate the Hotjar Opt-Out. Sie können die Datenerhebung durch Hotjar deaktivieren oder wieder aktivieren, indem Sie einfach auf den roten „Hotjar deaktivieren“-Button auf der Opt-Out-Seite klicken. Attention: Deleting cookies, using the incognito/private mode of your browser, or using a different browser will result in data being collected again.

Facebook:
Invitario uses the Facebook Pixel from Facebook, a social media network operated by Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. The code implemented on this page can analyze the behavior of visitors who arrived at this website from a Facebook advertisement. This can be used to improve Facebook advertisements, and this data is collected and stored by Facebook. The collected data is not visible to us but can only be used in the context of ad placements. Cookies are also set through the use of the Facebook Pixel code. By using the Facebook Pixel, the visit to this website is communicated to Facebook, so that visitors can see relevant ads on Facebook. If you have a Facebook account and are logged in, the visit to this website will be associated with your Facebook user account. You can learn how the Facebook Pixel is used for advertising campaigns here.

You can change your ad settings on Facebook here, provided you are logged into Facebook. This is where you can manage your preferences for usage-based online advertising. You can disable or enable many providers at once there, or adjust the settings for individual providers.

More information about Facebook’s data policy can be found here.

Zoho: Invitario uses the Customer Relationship Management system Zoho CRM for the chat and contact form, a service provided by ZOHO CORPORATION B.V. (Hoogoorddreef 15, 1101 BA, Amsterdam, Netherlands). Zoho allows us to communicate with you, as well as you with us, via a chat feature positioned at the edge of the browser when you view our website. If you use this feature, your data and the information you leave there may be disclosed to Zoho. The provision of Zoho services involves Zoho Corporation Pvt. Ltd. (Estancia IT Park, Plot No. 140 151, GST Road, Vallancherry Village, Chengalpattu Taluk, Kanchipuram District 603 202, India).

Please note that although India, as a third country, does not have an adequate level of data protection and there is no adequacy decision by the EU Commission, Zoho Corporation Pvt. Ltd has provided sufficient guarantees to ensure an adequate level of data protection. Specifically, we have concluded the data processing agreement with Zoho Corporation Pvt. Ltd based on the EU Standard Contractual Clauses for data processing in third countries. Details on data protection at Zoho and options for protecting your personal data can be found in Zoho’s privacy policy here.

4. User Rights

Every user of the platform has the right to refuse the storage of their personal data. In this case, the user and their data will be deleted, provided there is no legal obligation to retain the data. In addition, every user has the rights to access, rectification, erasure, restriction, data portability, withdrawal, and objection with respect to Invitario. The relevant supervisory authority for this matter is the Data Protection Authority in Austria, the State Data Protection Officers and the supervisory authorities for the non-public sector in Germany, and the Federal Data Protection and Information Commissioner or the data protection authority of the respective cantons in Switzerland.

5. Use of Data

The platform is committed to securing data against unauthorized access in accordance with the Data Protection Act (DSG). The platform stores and uses the data provided and submitted by the user exclusively to the extent mentioned here. Upon deletion of the user, all personal data of the user will be erased.

6. Contact Options

Data protection coordinator: Stefan Grossek
Address: Invitario GmbH, Lerchenfelder Straße 74/1/6, 1080 Vienna
Email: datenschutz@invitario.com