The Event Check in App for Fast and Reliable On-Site Check-In
A professional event check in app creates a strong first impression the moment attendees arrive. Instead of long lines and manual badge searches, Invitario enables fast, seamless check-in – even without Wi-Fi.
Built for event teams that value efficient workflows.
Efficient Check-in Management With an Event Check in App
Check-in management includes all the steps event teams use to identify attendees on-site, verify them and record them as present. The goal is fast entry without lines and reliable data for reporting and post-event follow-up.
Invitario is the right event check in app for this workflow:
- QR code or name-search check-in
- Ticket validation
- Optional on demand badge printing on-site
Why Event Teams Choose Invitario as Their Event Check in Software
At check-in, everything needs to move quickly. Invitario’s event check in software makes that possible – even without Wi-Fi. End-to-end data flows show in real time who is on-site and which touchpoints attendees have used.
Check In Attendees Without Wi-Fi
With Invitario as your event check in software, entry management works even without Wi-Fi. Event teams can scan the QR code on the event ticket at check-in using a smartphone, tablet or laptop – or use the name search function.
Print Name Badges in Seconds
Instead of printing and sorting name badges in advance, badges are created only when attendees arrive. Live badge printing at check-in saves time, reduces waste and adds flexibility when attendee details change close to the event.
Get End-To-End Data Instead of Data Silos
All touchpoints are captured centrally in Invitario – from invitation and registration to check-in and session tracking. This gives event teams real-time visibility into who is at the event and which sessions attendees joined.
Event Check in Software That Works on Any Device
Scan the QR code on the ticket or enter a name – check-in is complete. Invitario’s browser-based check-in works on any device (smartphone, tablet or laptop). An iOS event check-in app is also available.
This gives event teams real-time visibility into how many people have arrived – and exactly who they are.
- Browser-based web check-in on any device or through the iOS event check in app
- Ticket validation via QR code scan or name search
- Live overview of attendance, check-in numbers and relevant groups (e.g., VIPs)
Your Event Check in App for Compliant End-to-End Data
Invitario tracks data across the entire attendee journey – from invitation and registration to check-in and sessions. By scanning the QR code on the ticket or event badge, touchpoints are captured and the guest list and guest records are updated. With integrations, this data can be synced to your CRM and other systems.
- End-to-end-data tracking across invitations, registration, check-in, sessions and optional check-out
- QR code scans to capture touchpoints and keep guest lists up to date
- Reporting for analysis and post-event follow-up
- Integrations to sync data with your CRM and other systems
Your Event Check in Software for Every Corporate Event
Invitario is ideal for event formats where check-in and attendance need to be captured reliably. Whether it’s a training session, a business event, a trade show or a VIP reception, the event check in app helps your team stay in control and provides the data needed for reporting and follow-ups.
Design Event Badges and Name Badges in Your Corporate Design
Event badges can be fully customized in Invitario and designed to match your corporate branding. Unique QR codes on the ticket or badge make it easy to identify attendees with the event check in app and can also direct attendees to their personal agenda and relevant information.
- Content: Fully customizable and adaptable by audience (for example, press or VIPs)
- Branding: Logo, colors and more
- Flexible formats: Paper, cardstock or plastic; adhesive or non-adhesive; various sizes; fabric labels
- Ticket code and QR code: For personalized content or lead capture
Print Name Badges in Seconds with On Demand Badge Printing
Pre-printed event badges take time because event teams have to create them manually, sort them and lay them out at check-in.
With Invitario’s on demand badge printing, name badges are printed only when attendees arrive – within seconds. This shortens lines, reduces effort and minimizes waste caused by no-shows or last-minute data changes.
- On demand badge printing directly at the event check in kiosk
- Single- or double-sided printing in color or black and white
- Support for printing characters from all languages (e.g., Japanese)
- Optional on-site support from the Invitario team
Less prep work, faster badge printing on-site.
On-Site Services Make Check-in Predictable and Stress-Free
If needed, Invitario can also support you on-site. Optional on-site services help event teams with planning, execution and technical setup to ensure check-in runs smoothly and reliably on event day.
Expert Guidance for Smooth Event Check-in
Invitario supports check-in planning and helps estimate how many check-in stations are needed for an event. This ensures that staffing and equipment are aligned with the expected volume.
On-Site Check-in Support
If needed, Invitario can provide on-site support, train your team and resolve technical questions directly at check-in. This helps ensure a stable process and stress-free check-in management even during peak arrival times.
Check-in Hardware
When you book an optional check-in service, Invitario provides the required hardware such as printers and scanning devices. This removes the need to source the equipment yourself and ensures check-in runs on a proven setup.
Event Check in Software Is Just One Part of a Larger Event Workflow
Invitario connects invitation management, registration and attendee management with on-site check-in through an event check in app. This keeps data consistent, reduces handoffs between tools and ensures reporting is based on reliable attendance data.
Event RSVP Management System
Manage invitations, reminders and consent in one place. Create clean, reliable data for registration, tickets and QR codes.
Guest List Management Software
Welcome VIPs in a personal, professional way. Digital guest lists show your team exactly who is arriving at check-in.
Event Registration Software
Create events, sessions, registration forms and tickets in one place. Attendees receive confirmations automatically.
Virtual Event Platform
Integrate your webinar tool for virtual events. Manage invitations, attendee data, delivery and reporting in one place.
Attendee Management Software
Stay on top of your attendees’ status and details. A digital guest list with real-time data keeps everything up to date.
Your Event Check in App for Data Protection and Security
During check-in, attendance data and check-in status are captured centrally. Invitario clearly controls access and keeps workflows traceable so entry management remains GDPR-compliant from QR code scans to controlled exports.
- GDPR-compliant: Hosting in Germany, data processing agreement, consent management
- Access control: Role and permission management
- Entry control: On demand badge printing instead of exposed guest lists
- Secure transmission: SSL encryption
- Secure development: Privacy by design and default
- Infrastructure: Data centre location in Frankfurt, ISO 27001- and TISAX-certified
Integrations Connect Your Event Check in App with Existing Systems
Invitario integrates with your existing tech stack so check-in status, attendance data and touchpoints are available where teams work. With two-way CRM sync, contact data and event interactions remain consistent and can be used for reporting and post-event follow-up. The following integrations are available:
- CRM: HubSpot, Microsoft Dynamics, Salesforce
- Virtual Events: Microsoft Teams, Webex, Zoom, Vimeo, YouTube, TwentyThree
- SSO: Entra ID
- Open API and webhooks: For custom integrations
What Customers Say About Invitario’s Event Check in App
“On the one hand, as the event organizer, I’m always informed about who has arrived, which allows me to take even better care of our guests. On the other hand, there’s no longer any need for manual list-keeping, which also means data protection is handled much more securely.”
“For us, close collaboration before, during and after an event is very important. Throughout the entire project, the Invitario team supported us exceptionally well and – especially on-site – was always able to help quickly whenever questions came up.”
“For our wide range of event formats, Invitario has proven to be the ideal solution.”
Shorter lines, better predictability on event day.
FAQ – Frequently Asked Questions About Event Check in Apps
What Is Check in Management for Corporate Events?
Check-in management includes all steps used to identify attendees on-site, verify them and record their attendance. This includes check-in, ticket validation, badge printing and reporting.
What Is an Event Check in App?
An event check in app is software used for on-site entry management. Tools like Invitario enable check-in via QR code or name search, update attendance data in real time, support multi-session check-ins and can optionally offer live badge printing. Feature sets vary by provider.
How Does Event Check-in via QR Code Work?
Attendees receive a personalized ticket with a QR code. At the entrance, the code is scanned, the status is updated immediately and ticket validation helps prevent duplicate entries.
Does an Event Check in App Work Without Wi-Fi?
Yes. With Invitario, check-in works even without Wi-Fi. However, not every provider offers offline capability.
Can I Check in Guests Without an Event QR Code?
Yes. With Invitario, check-in is also possible through name search. This allows teams to check in attendees even if they don’t have a ticket or their QR code is unavailable.
Can I Register and Check in People On-Site?
Yes. Walk-ins can be added on-site using Invitario’s browser-based web check-in and checked in immediately. If needed, a name badge can also be printed on the spot.
Why Is Pre-Printing Name Badges Often a Problem?
Pre-printed event badges have to be created, sorted, distributed and manually corrected when details change. They can also pose data privacy risks if badges are left out and other names are visible. No-shows and last-minute updates also create unnecessary waste because printed badges go unused.
Can I Customize Event Badges for Different Audiences?
Yes. In Invitario, badge designs can be tailored to different audience groups, e.g., exhibitors, guests, press or VIPs. This makes key information and labels immediately visible.
What Event Check-in Data Is Included in Post-Event Reporting?
Invitario provides attendance lists, check-in and check-out times, session-level attendance and breakdowns by groups such as VIPs or press. This data supports event wrap-up, follow-ups and internal reporting. Through integrations, it can also be synced to your CRM in a GDPR-compliant way.
Can Data From an Event Check in App Be Synced to a CRM?
Yes. Through integrations, Invitario can transfer contact data and event interactions to a CRM or marketing automation system. This ensures that follow-ups are based on actual attendance and interests.
