The Virtual Event Platform for Hybrid and Virtual Events
A virtual event platform alone does not guarantee a successful event. That is why Invitario connects invitations, registration, attendee management and reporting in one system. This allows event teams to run virtual and hybrid events professionally with consistent branding, structured processes and full control over data.
What Is a Virtual Event Platform?
A virtual event platform does more than just host online events. It manages the entire process – before, during and after the event. This includes invitations, registration, attendee management, event communications and reporting in one end-to-end system.
Traditional webinar platforms quickly reach their limits when consistent processes and centralized reporting across event formats are required.
Invitario brings virtual, hybrid, and in-person events together in one platform – for consistent branding, compliance and greater control over data and operations.
Why Event Teams Choose Invitario as Their Virtual Event Platform
A basic webinar platform is not enough to run virtual, hybrid and in-person events consistently. Invitario provides the foundation for standardized workflows, on-brand experiences and centralized reporting across all event formats.
Consistent Workflows Across Every Event Format
Invitario combines invitations, registration, attendee data and reporting in one virtual event platform. This helps teams run virtual, hybrid and in-person events with less manual effort and greater consistency.
Brand Consistency From Invitation to Event
Webinar platforms often offer limited design flexibility for invitations and registration pages. With Invitario, you can deliver virtual and hybrid events fully on-brand – from the first click to the live event.
Comparable Data Across All Event Formats
Invitario brings attendee and event data together in one place. This enables centralized analysis and makes results easier to compare across virtual, hybrid and in-person events.
The Virtual Event Platform for Professional Online Events
For professional virtual and hybrid events, it takes more than just a reliable stream. Invitario brings event communications, branding and attendee management together in one virtual event platform.
- Event website and invitations in your corporate design
- Agenda and speaker profiles for better orientation
- Attendee management and registration workflows in one virtual event platform
- Visibility for sponsors and partners
- On-demand content and integration with the right streaming tools
- Centralized reporting across all event formats
- Additional capabilities depending on the integrated webinar tool
Your Virtual Event Platform, Integrated with the European Webinar Platform TwentyThree
With Invitario’s native, two-way integration with TwentyThree, you can connect attendee management and webinar delivery in one end-to-end workflow. TwentyThree extends Invitario’s centralized control with interactive webinar features for virtual events.
- Q&A, chat and polls: Enable interaction during the webinar
- Browser-based delivery: No additional software installation required for attendees
- Speaker chat: Coordinate internally during the webinar
- On-demand content and prepared media: For recordings, videos, slides and a structured webinar production
- Analytics data: Automatic transfer of metrics such as attendance duration and interactions to Invitario for centralized reporting
The Right Virtual Event Platform for Your Online and Hybrid Events
Invitario is a strong fit as a virtual event platform for online and hybrid events where invitations, registration, attendee management and reporting need to work together seamlessly. This enables consistent workflows and centralized reporting.
What Makes a Virtual Event Platform Different From a Webinar Platform
A traditional webinar tool typically covers only the delivery of an online event. A virtual event platform goes further by connecting invitations, registration, attendee management and reporting in one centralized system.
| Invitario's Virtual Event Platform | Traditional Webinar Platform | |
|---|---|---|
| Focus | Connects invitations, registration, attendee management and reporting | Focused on webinar delivery and streaming |
| Invitations and registration | On-brand invitations, event pages and registration workflows | Limited design options for invitations and registration |
| Attendee management | Central source of truth for attendee and event data | Attendee data remains within the webinar platform |
| Event formats | Built for virtual, hybrid and in-person events | Usually designed for virtual events only |
| Reporting | Comparable reporting across all event formats | Webinar data is rarely comparable with other event formats |
| Integrations | Connects webinar platforms with registration and attendee management | Standalone delivery tool without centralized process control |
Virtual and Hybrid Events as Part of an End-To-End Event Workflow
Using separate tools for invitations, registration, event delivery and reporting quickly leads to disconnected workflows, inconsistent data and additional manual effort. Invitario brings these processes together and consolidates all data in one virtual event platform – so you can run virtual and hybrid events with consistent workflows and centralized reporting.
Event RSVP Management System
Manage invitations, reminders and consent in one place. Create clean, reliable data for registration, tickets and QR codes.
Event Check in App
Avoid long lines with QR code check-in. See in real time who has arrived and where bottlenecks occur.
Event Registration Software
Create events, sessions, registration forms and tickets in one place. Attendees receive confirmations automatically.
Guest List Management Software
Welcome VIPs in a personal, professional way. Digital guest lists show your team exactly who is arriving at check-in.
Attendee Management Software
Stay on top of your attendees’ status and details. A digital guest list with real-time data keeps everything up to date.
Your GDPR-Compliant Virtual Event Platform for Online and Hybrid Events
For virtual and hybrid events, Invitario centralizes attendee data in one system, clearly controls access and creates traceable processes across all event formats. This makes it possible to run virtual and hybrid events securely and in a GDPR-compliant way.
- GDPR-compliant: Hosting in Germany, data processing agreement, consent management
- Access control: Role and permission management
- Entry control: On demand badge printing instead of exposed guest lists
- Secure transmission: SSL encryption
- Secure development: Privacy by design and default
- Infrastructure: Data centre location in Frankfurt, ISO 27001- and TISAX-certified
Integrations Connect Your Virtual Event Platform With Your Existing Systems
Invitario connects your virtual and hybrid events with the tools your organization already uses. This allows you to link webinar delivery, attendee management and downstream workflows seamlessly and manage everything centrally through Invitario.
The following integrations are available:
- CRM: HubSpot, Microsoft Dynamics, Salesforce
- Virtual Events: Microsoft Teams, Webex, Zoom, Vimeo, YouTube, TwentyThree
- SSO: Entra ID
- Open API and webhooks: For custom integrations
What Customers Say About Invitario’s Virtual Event Platform
“The digital delivery of our continuing education seminars and the language capabilities were real value-adds for our organization.”
“For our wide range of event formats, Invitario has proven to be the ideal solution.”
“What we can do with Invitario is incredibly valuable for both marketing and data management.”
Run virtual and hybrid events professionally in one platform.
FAQ – Frequently Asked Questions About Virtual Event Platforms
What Is a Virtual Event Platform?
A virtual event platform is software that helps organizations plan, run and measure virtual and hybrid events from one central place. It connects invitations, registration, attendee management, event communications and reporting in one end-to-end workflow.
How Is a Virtual Event Platform Different From a Webinar Platform?
A webinar platform mainly supports the delivery of a virtual event. A virtual event platform like Invitario also connects invitations, registration, attendee management and reporting, so workflows can be managed centrally and data can be analyzed across different event formats.
Is Invitario Suitable for Hybrid Events?
Yes. Invitario is especially well suited for hybrid events. Invitations, registration, attendee management and reporting are managed centrally, so event teams can run and analyze virtual and in-person attendance in one system.
Can Virtual and In-Person Events Be Managed in One Platform?
Yes. Invitario brings virtual, hybrid and in-person events together in one platform. This standardizes workflows and enables centralized management, reporting and comparison across all event formats.
Which Webinar Platforms Can Be Integrated With Invitario?
Invitario integrates with common webinar platforms such as Microsoft Teams, Zoom, Webex and TwentyThree. Other tools can also be included through individual meeting links. With native integrations, automatic data sync is also available.
Can I Design Invitations and Registration Pages in Invitario To Match My Corporate Branding?
Yes. In Invitario, invitations and registration pages can be fully designed to match your corporate branding. This ensures a consistent experience from the invitation to the event regardless of which webinar platform you use.
Do Attendees Need To Install Any Software?
No. Virtual events with Invitario can be run in the browser using integrated webinar platforms such as Microsoft Teams, Zoom or TwentyThree. In most cases, attendees can join directly via a link without any additional installation.
What Data Can Be Analyzed for Virtual Events in Invitario?
Invitario provides a centralized view of who registered when – and whether and when a contact attended a virtual event. Depending on the integrated webinar platform, additional interaction data can also be analyzed.
How Does Invitario Ensure Data Protection for Virtual and Hybrid Events?
Invitario processes attendee data centrally in one system, controls access through role-based permissions and uses secure data transmission. This keeps data controllable and traceable across the entire event workflow. More details are available on Invitario’s data protection page: https://invitario.com/en/product/data-privacy/
