Event Registration Software and Event Ticketing for Corporate Events
Event registration software replaces rigid registration forms and workarounds with flexible registration flows tailored to your requirements. With Invitario, you can manage complex data capture, event ticketing, waitlists, quotas and sessions in one centralized event registration system. That way, the software adapts to your needs – not the other way around.
What Is Event Registration Software?
Event registration software digitizes the registration process and replaces manual workflows with structured, digital ones. Invitario supports this with:
- Targeted collection of attendee data
- Registration logic for sessions and agenda items including quotas and waitlists
- Event ticketing software with automated payment processing for paid events
This makes it possible to manage even complex registration workflows for corporate events in a structured and efficient way.
Why Event Teams Choose Invitario as Event Registration Software
Event registration is often more complex than it looks at first glance. Beyond the registration itself, it involves collecting the right data, offering different attendance options and controlling access. That is exactly why Invitario brings together flexible forms, event ticketing and attendee registration in one centralized event registration platform.
Flexible Registration Instead of Rigid Standard Forms
Invitario supports structured registration flows even for complex events whether you need sessions, plus-ones, hotel requirements or custom fields. This helps event teams capture all relevant data upfront for planning and execution.
Event Registration and Ticketing in One System
Invitario brings registration, ticketing and payment processing together in one event registration system. Wallet-compatible tickets and invoices with customizable tax rates are sent automatically, reducing manual effort.
More Control Over Who Can Register for Your Event
With waitlists, quotas and access rules, Invitario’s event registration software helps your team decide who is approved right away and who is not. This is especially helpful for private events, limited-capacity formats or segmented audiences.
Create Registration Forms Tailored to Your Event and Your Audience
Not every event registration follows the same pattern. With Invitario, you can use standard, multi-step and update forms depending on your event’s requirements. For personalized invitations, these forms are pre-filled with the contact data you already have. This keeps registration simple for guests and flexible for event teams.
- Standard form: For one-step registrations
- Multi-step form: For complex registration flows with multiple steps
- Update form: For later changes and additional information
- Segment-based forms: Different questions for different audiences or segments within one event
Event Registration Software for Corporate Events With Complex Requirements
Traditional online forms are not enough when event registration needs to do more than capture a simple yes or no. That is exactly why Invitario supports complex requirements in a structured way.
- Sessions and agenda items: Event registration for individual sessions with their own rules (e.g., workshops or side events)
- Custom fields: Dietary preferences, hotel requirements or discount codes and more
- Conditional fields: Questions that only appear when relevant
- Quotas, waitlists and deadlines: Registration with clear limits and rules
- Time slots: Registration for specific time windows
- Approval lists: Full control over who can register and who should be reviewed first
Attendee Registration Software for More Control Over Event Registrations
For many B2B events, it’s not just about limited capacity. It’s also about who is allowed to attend. With Invitario, you can manage event registrations in a controlled way using approvals, waitlists and prioritized access for selected audiences.
- Controlled registration: Define which registrations are automatically confirmed and which require approval
- Automated waitlist promotion: Automatically assign newly available spots to the next person on the waitlist
- Manual approval: Confirm or decline individual registrations intentionally
- Prioritized access: Give selected audiences early access to register
- Segment-based registration: Restrict sessions and agenda items to specific audiences
Event Ticketing Software for Corporate Events With Built-in Payment Processing
With Invitario, you can integrate wallet-ready tickets for free and paid events directly into the registration flow. Payment processing and ticket delivery are handled within the event ticketing software, with payments going directly to your company. This significantly reduces manual effort.
- Ticket categories: VIP, Early Bird, sponsors and more
- Payment options: Invoice, credit card, Apple Pay, or Google Pay
- Automated invoicing and payments: With invoice numbers, a custom letterhead and adjustable tax rates by country
- Automated follow-ups: For example, for contacts who did not complete their ticket purchase
The Right Event Registration System for Different Types of Corporate Events
When contacts should attend only on specific days, agenda items or locations, many event registration tools quickly reach their limits. Invitario supports these requirements with flexible form logic, sessions, location- and time-based tickets and clear rules for attendance, quotas and availability.
Event Registration Software as Part of an End-To-End Event Workflow
An event registration system is only one element of the overall event process. With Invitario, RSVP management, event registration, attendee management, communications, event check-in and follow-ups work together seamlessly. This creates end-to-end workflows for event teams and a professional experience for attendees.
Event RSVP Management System
Manage invitations, reminders and consent in one place. Create clean, reliable data for registration, tickets and QR codes.
Guest List Management Software
Welcome VIPs in a personal, professional way. Digital guest lists show your team exactly who is arriving at check-in.
Attendee Management Software
Stay on top of your attendees’ status and details. A digital guest list with real-time data keeps everything up to date.
Virtual Event Platform
Integrate your webinar tool for virtual events. Manage invitations, attendee data, delivery and reporting in one place.
Event Check in App
Avoid long lines with QR code check-in. See in real time who has arrived and where bottlenecks occur.
Your GDPR-Compliant Event Registration and Ticketing Software
Event registration and ticketing software allow you to collect sensitive data. Invitario keeps this data secure in one centralized system, clearly controls access and makes workflows traceable. This enables secure, GDPR-compliant event registration.
- GDPR-compliant: Hosting in Germany, data processing agreement, consent management
- Access control: Role and permission management
- Secure transmission: SSL encryption
- Secure development: Privacy by design and default
- Infrastructure: Data centre location in Frankfurt, ISO 27001- and TISAX-certified
Integrations Connect Event Registration Software With Your Existing Systems
Invitario integrates with your existing systems so contacts, registrations and ticket data don’t remain siloed across different tools. This makes it easy to pull in data from your CRM, connect registration workflows seamlessly and reuse information from the registration process in downstream workflows.
The following integrations are available:
- CRM: HubSpot, Microsoft Dynamics, Salesforce
- Virtual Events: Microsoft Teams, Webex, Zoom, Vimeo, YouTube, TwentyThree
- SSO: Entra ID
- Open API and webhooks: For custom integrations
What Customers Say About Invitario as Event Registration Software
“When we have an event in Düsseldorf, attendees based in Düsseldorf don’t need to travel. That means they don’t see any travel options at all – only attendees coming from outside Düsseldorf do. Being able to tailor that individually is a major advantage for us and it’s something you can hardly do with any other tool.”
“The digital delivery of our continuing education seminars and the language capabilities were real value-adds for our organization.”
“Invitario saves a lot of time for colleagues across different departments who use it.”
Event registration software that makes complex workflows simple.
FAQ – Frequently Asked Questions About Event Registration Software
Can I Control Who Is Allowed To Register for an Event?
Yes. With Invitario, you can control who can register immediately, who is placed on a waitlist first and which audiences receive prioritized access. Additional rules such as quotas or registration deadlines can also be set up.
Can Guests Register for Only Certain Days of a Multi-Day Event?
Yes. With Invitario, you can offer different attendance options for multi-day events e.g., registration for individual days or selected agenda items. This keeps registration clear and manageable, even for more complex workflows.
How Can I Capture Plus-Ones During Event Registration?
In Invitario, plus-ones can be captured either directly in the registration form or manually in the guest list. When setting up the form, you define whether plus-ones are not allowed, can be added anonymously or should be collected with their own set of details. This allows you to capture only the number of plus-ones or request specific information, depending on the event.
Can I Create Custom Fields for Event Registration in Invitario?
Yes. In Invitario, you can create custom fields for different forms e.g., event registration forms, data update forms or session selection forms. Fields can be saved at the account level and reused. Supported field types include checkboxes, text fields, single-select and multi-select fields, date and time fields and file uploads.
Can Guests Update Their Information Later?
Yes. With update forms, guests can edit their existing details at a later stage. Event teams can also collect additional information afterward, which is then automatically added to the contact record.
Is Event Registration With Invitario GDPR-Compliant?
Yes. Invitario offers GDPR-compliant event registration software with hosting in Germany, a data processing agreement (DPA), consent management and clearly defined access controls. This makes it possible to process even sensitive attendee data securely and with full traceability.
Does Invitario Offer Event Ticketing Software?
Yes. With Invitario, you can integrate wallet-ready tickets for free and paid corporate events directly into the registration flow. This includes ticket categories, payment processing and automated invoices with a custom letterhead, invoice numbers and adjustable tax rates by country.
Which Payment Options Are Available for Paid Tickets?
Guests can pay for tickets by invoice, credit card, Apple Pay or Google Pay. Payments go directly to your company without being routed through Invitario.
Can Discount Codes or Discounted Tickets Be Set up in Invitario?
Yes. Invitario supports discount codes and discounted ticket categories. This allows sponsors, partners or specific audiences to receive their own pricing rules within the registration flow.
